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Code of Conduct

All persons, organizations and entities that attend AAAI conferences and events are subject to the standards of conduct set forth on the AAAI Code of Conduct for Events and Conferences. AAAI expects all community members to formally endorse this code of conduct, and to actively prevent and discourage any undesired behaviors. Everyone should feel empowered to politely engage when they or others are disrespected, and to raise awareness and understanding of this code of conduct. AAAI event participants asked to stop their unacceptable behavior are expected to comply immediately. Sponsors are also subject to this code of conduct in their participation in AAAI events.

Additionally, participants are encouraged to be courteous when sharing screen captures and photographs of conference events. Seek permission when possible and respect requests to take down images if those featured ask. Concerns around code of conduct or inclusion may be sent to icwsm21@aaai.org.

Any community member can report violations of the ICWSM Code of Conduct. Reports can be named or anonymous. We encourage peers and especially senior community members to make reports on behalf of colleagues who are not in a position to do so themselves, preferably with their consent. Options for reporting are as follows:
  • Contact anyone on the ICWSM 2021 reporting response team: Eni Mustafaraj, David Schoch and Kokil Jaidka:
    • via private message on the ICWSM Gather Virtual Space
    • via email: reporting@icwsm.org
    • via web form, which can be submitted anonymously
  • Contact the ICWSM 2021 DEI Council Chair:Brooke Foucault Welles
  • Contact the ICWSM 2021 General Chair: Jason R.C. Nurse
  • Contact the ICWSM Steering Committee Chair: Juergen Pfeffer
  • Contact AAAI about violations of the code of conduct: icwsm21@aaai.org.

Tutorial Videos

Navigating the Virtual World

Resources

Attendee Guide from Virtual Chair
Troubleshoot Guide from Virtual Chair

Navigating the Website

Frequently Asked Questions

Getting Started

How should I navigate this site?
Visit the Schedule and Papers pages. Each paper has its landing page with a link to the pdf, abstract, embedded video to view the talk, slack channel for asynchronous discussion, and a calendar link. During the session, you can also hop directly into the virtual room on gather.town to view the video and potentially meet the author
How can I best plan my time and engage with the conference?
Before the conference, browse this site and you can already watch some of the videos of interest. Our visualization with papers with similar content can help you to navigate all papers or find more interesting papers. Additionally or alternatively, you can walk around in the virtual space and find the content you are most interested in. During the conference, we recommend to engage via the virtual space on gather town to maximize your conference experience.
How can I best engage from my timezone?
We have tried to spread sessions across different time zones, but it is difficult to accommodate all times. Live content is repeated roughly 12h apart and all videos can be watched on demand, either on this site or the gather town space.
What if I have a problem?
If you have any technical difficulties, please contact #01-helpdesk on slack. If you have any problems with accessing gather town, please contact help+icwsm-2021@virtualchair.net or check https://www.virtualchair.net/guide for help. If you have a problem with inappropriate conduct, please refer to the Code of Conduct.
What tools and logins do I need?
The only account you need to create is for slack . You should have received an invitation to join the Slack workspace (icwsm2021.slack.com). For the gather.town, you can login with the email address you used for registration.
How can I find other people to chat with during the conference?
Participants are encouraged to interact and discuss with others on gather town in the designated spots (e.g. the Poster rooms or the garden). Alternatively, participants can also chat on slack in dedicated channels. Please be advised to be careful about harassment and follow the Code of Conduct

Live Interaction

What parts of ICWSM are live?
Panels and Keynote are live. The recording is available afterwards on demand. Presentations for papers are recorded but for each paper, there is a 3 minute Q&A session on gather town. Presenters are also encouraged to be available for questions next to their poster 15 minutes after the session
How do I talk to an author at a poster?
There is a 3 minute Q&A session after each presentation and authors are encouraged to stay at their poster after the session for 15 minutes. You can also talk to authors if you 'bump' into them in the virtual space.
How do I ask questions of the panel speakers, offline before their live Q&A?
You can submit your question before for any panel here: http://bit.ly/ICWSM2021-panels
How do I ask questions of the invited speakers, offline before their live Q&A?
Can I ask questions of the invited speakers live on Zoom?
Why are recorded presentations so short?
We have opted for shorter recordings based on feedback from previous participants, one-on-one discussions with attendees, and in particular, to allow for a shorter and more agile virtual conference programme. We believe that these shorter sessions allow more time for live interactions and discussion.
What are spotlight papers?
Spotlight papers, or papers in the two spotlight sessions, are the top scoring papers at this year’s conference. Spotlight sessions are single track, and it is from these papers that the best paper has been selected.

Accessibility and Safety

How do you ensure safe online engagement?
All participants are bound and expected to uphold the conference’s Code of Conduct, which can be found on top of this page
General data protection
This site has a single cookie for session management. The live Zoom Q&A sessions for keynotes and panels are recorded. The Slack logs will be deleted after the conference. The videos are only available for registered participants, but will be released publicly after the conference.

For Authors

I’m an author and think my paper has been accidentally left out of the program, but I can’t find my paper. What should I do?
If you can’t find your paper because of difficulty navigating the website, please contact the help desk at #01-helpdesk on Slack or send an email to david.schoch@manchester.ac.uk.

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